Hiring: Project Manager

December 23, 2020

Iconium Media is looking for a new Project Manager to join our team. To apply, please email your resume to info@iconium.io.

Job category: Film Design, Media & Creative

Position type: Full time

Job region/location: Sherwood Park, AB

Working Conditions: Studio

Company Overview:
Iconium Media creates responsive media which results in engagement and transformation.

Role and Responsibilities:

The Project Manager works in a fast paced environment, with a multimedia approach to enable Iconium Media to accelerate and leverage a client’s mission. This role collaborates with a highly creative team to help execute and complete projects. The Project Manager is a strong communicator who thinks creatively, is detail-oriented, and able to meet deadlines. They should thrive in a collaborative environment and have learning, problem-solving, decision-making, and organizational skills. The Project Manager should take a customer-driven approach to creating marketing and communications materials.

The Employee is required to perform all duties and undertake all responsibilities as outlined by the Employer, both written and oral, in a professional manner. The role is meant to enhance an Account Managers effectiveness by providing information management support and representing the Account Manager to others.

Duties include but are not limited to:

Client Communication

  • Develop detailed project plans based on the priorities of Iconium Media, making adjustments to the plans as necessary and providing stakeholders updates on the progress
  • Presenting the best next step to stakeholders when met with conflicting priorities or unexpected delays
  • Facilitate communication of project details between resources and client
  • Facilitate and attend client meetings, taking notes and sending meeting minutes as necessary

Project Management

  • Measure project performance to identify areas for improvement
  • Predict and schedule resources needed to reach objectives and manage resources in an effective and efficient manner
  • Motivate people involved in project to complete tasks on time and ensure that they have everything that they will need to accomplish the task well
  • Review project scope and goals prior to project kick-off and ensure that all are delivered upon project completion
  • Coordinating with the Project Management Team as well as assisting in writing proposals, agreements, and estimates for clients
  • Responsible for tracking and managing budgets on projects, identifying potential risks, and communicating these to key stakeholders within Iconium Media
  • Proactively identify opportunities for growth to enhance our client management experience and improve our overall efficiency


  • Ensure that all documents and communications with the client are organized properly and easily retrieved when needed
  • Manage contracts with vendors, contractors, and suppliers by assigning tasks and communicating expected deliverables
  • Fulfill administrative duties related to client management, including answering emails, voicemails, and other communication
  • Identifying action items for our team based on client meetings and ensuring these tasks are delivered within given timelines and budgets
  • Fulfill administrative duties related to client management, including answering emails, voicemails and other communication
  • Administrative duties including managing the team calendar, scheduling meetings, filing paperwork, and more
  • Booking flights, accommodation, rental cars, etc. or any other business-related travel
  • Assisting with video production needs, which may include handling rental agreements and driving to various locations to pick up and drop off film gear
  • Helping with event planning and offsite management
  • The employee is required to log his or her time in the manner specified by the employer for all hours worked


The Project Manager will coordinate and execute details and collaborate with the creative team to fulfill projects. They will contribute to the development of content and execute projects from concept to final execution within deadlines.

Education, Skills, & Abilities:

  • Professional experience as a Project Manager is an asset
  • A diploma/degree in Business, Communications, Marketing, Film, or Media is an asset
  • Work as a self-starter in a collaborative environment
  • Incorporate feedback and take/give direction well
  • A professional approach and demeanour
  • Team player with strong communication and organizational skills
  • Creative input aptitude and decision-making skills

Reporting to CEO

December 23, 2020